Step: 1 Registration Form: (Guidelines and procedure for filling the Registration Form)   

1. Registration does not guarantee admission of your ward in the school. It only provides access to the online admission form.
2. “One form one student will be entertained”. You are advised to fill in only one form. Wards Registration will be directly disqualified if he/she goes for multiple attempts. 
3. To have an effective teaching learning process, we maintain limited class strength.
   Considering the limited number of seats available, it is expected that those who seek admission will realize and understand the constraints the institution faces.
   The disappointment of not getting Registration and / or admission should not become a matter of unhappiness among parents.
4. Please note that submission of a completed registration form is no guarantee of admission as the seats available are limited. 
5. You must have the following documents/information at the time of applying as these are mandatory for filling the form:
   1. Photograph of the child (in JPG format) not more than 3 months old  
   2. Photograph of each parent (in JPG format) 
   3. Valid Email Id of parent
   4. Date of Birth Certificate (The date of birth filled in the form must tally with the one recorded in the Date of Birth certificate)
   5. Residence proof (Passport, Voter ID, AADHAR, Post-paid /Landline Bill, Bank Passbook)
   6. Transfer Certificate TC (to be submitted only after if admission is confirmed and before fee is paid)
   7. Progress report of the previous school –(IF APPLICABLE then Submit it later  Elimination from Admission Process:
   8. If applicant’s ‘age’ is less or more than the ‘prescribed age’, the application will be eliminated from the admission process.
   9. If any of the field is left ‘blank’ in the ‘Registration Form’, then the form will be viewed as ‘incomplete’ and will be eliminated from the admission process.
   10. ‘Registration Form’ submitted without the required documents, as instructed, will be viewed as ‘incomplete’ and will be eliminated from the admission process.
6. No telephone inquiries about admission will be entertained.
7. The school does not accept donation for admissions. Parents should beware of third parties making false claims of procuring admission and collecting money on behalf of the school. If they enter into any such transaction with such parties, they will be doing so at their own risk and the school shall not be responsible for it. The school will appreciate to know if there is any such person or persons so that proper legal action can be taken against them.
8. The incomplete registration forms and those with incorrect information will automatically stand rejected. No changes shall be entertained thereafter.
9. Providing false or incorrect/misleading information about the ward will be directly subjected to the rejection of the Registration process after the cross verifying by the admission authority and if it found any such things, then he/she will not be eligible go for further process.
10. The entry level for students in CPEMS starts from LKG. The availability of Registration forms may vary from year to year, depending upon the RTE quota and available seats at LKG.
11. If we found any misleading or irregularities in the Registered Form then the child will be directly disqualified and will not be eligible for any further process.
    Admissions are subject to availability of seat. The school reserves the right of admission and decline and is not bound to give reasons for admission or declining of any candidate.

STEP: 2. Counselling and Interaction with parents and ward:  As we already mentioned that the true purpose of Counselling and Interaction for admission in LKG class is to assess and gauge the wards psychoanalytical and motor skills and to design the pedagogy which suits the child.  Child counselling is a necessary procedure where in which each and every child has to undergo object based and verbal based process. Students will be shortlisted after successfully passing counselling and interaction process. 

Important Note:  

1. To have an effective teaching learning process, we maintain limited class strength. Considering the limited number of seats available, it is expected that those who seek admission will realize and understand the constraints the institution faces. The disappointment of not getting admission should not become a matter of unhappiness among parents. 
2. It is mandatory for both parents to attend the interface along with the candidate. 

STEP: 3 Admission Process: (Guidelines and procedure)   

The admission process has been carefully designed to provide an equal opportunity for all and to maintain the transparency in the admission process. Every year, we have more applicants than the number of seats available. Therefore, if a candidate is unable to secure a seat, it is in no way a reflection of his/her caliber.  

Important information:  Children with special needs and suffering from disabilities – Any child who can be part of the main stream under inclusive education with the available facilities in the school. It is clarified that Chandrakant Patil English Medium School, Kalaburagi is a general school and  not a school for children with special needs and disabilities. Only those children who can be mainstreamed in the school, would be considered for admission.  A certificate of disability (in original) from a government hospital should be shown at the time of verification.  Any concealment of relevant information if discovered later would lead to cancellation of admission. 

Admission Guidelines: 

1. Parents of shortlisted candidates will be called for verification of original documents and admission as per the schedule given in the website. 
2. Final admission is subject to verification of the listed documents (in original) The school reserves the right to cancel the applications of any candidate at any stage due to wrong/incorrect information or incomplete submission of documents.  
3. The admission for OTHER classes (excluding LKG) will depend upon the vacancies likely to arise on account of withdrawal due to parent’s transfer and will be finalized based on the performance in the written admission test which may conducts in the month between April – May every year. 
4. To have an effective teaching learning process, we maintain limited class strength. Considering the limited number of seats available, it is expected that those who seek admission will realize and understand the constraints the institution faces. The disappointment of not getting admission should not become a matter of unhappiness among parents. 
5. Normally some classes will have no vacancies, at all. 
6. The school will not be responsible if serious medical history is withheld and the child will be asked to withdraw the admission immediately and the decision of the school in the matter will be final and binding.  

Admission Withdrawal Policy

• Security Deposit will be refunded only if application of withdrawal is duly submitted to the Principal in writing, by 15th April in the last Academic year at CPEMS.
• No mid-year applications will be entertained for security refund under any circumstances. All refunds will be addressed to after the end of the academic year.
• Parents will be liable to pay the fees for the next academic year, if application of withdrawal is not duly submitted to the Principal in writing, by 15th April in the last Academic year at CPEMS.
• School Leaving certificate (Transfer Certificate) will be issued only after clearance of dues and payment of amount(s) to the school.
• If the withdrawal notice is given after 15th April of the running academic year, first term fees (of the following academic year) shall have to be paid to get a clearance for the Transfer/leaving certificate.
• In case of withdrawal any time after the commencement of the academic year the fees for a full year shall be charged/forfeited in favor of the school.
• The school leaving certificate will only be issued, only after clearance of all dues and on return of library books. The school leaving certificate will not be issued during vacations.
• The school leaving certificate (TC) will not be given by hand under any circumstances. It will be sent VIA speed post to the school or college where the child gets admission against the application letter.
• The Security Deposit collected by the school is an interest-free refundable amount, subject to deductions incase of any damage caused/ dues occurred because of:
  1. Mishandling or loosing of School Library Books and Laboratory Equipment’s
  2. Damaging of school IT facilities
  3. Third party damage/ loss caused by the student at the time of the events
  4. Mishandling or damaging the assets of school and transportation
• The Security deposit so collected will be refunded, without interest only after adjustment of the above dues is done, on completion of the student’s studies at CPEMS. The full and final settlement of the Security Deposit Amount will happen within 60 days from the date of deregistration.
• The refundable Security Deposit amount will be issued in the form of cheque from the school side.
• The school leaving certificate will be issued to only those students who have submitted their previous school leaving certificate, at the time of admissions.

IMPORTANT INFORMATION: The rules and regulations formulated by Chandrakant Patil English Medium School construe for smooth and effective functioning of the school. Chandrakant Patil English Medium School, reserves all rights to amend the fee and set regulations when needed and found necessary. The information given in the school’s website and application material is an indication of CPEMS’s, intent as on the date of publication of this content. The contents of this policy should not to be construed as a binding contract upon Chandrakant Patil English Medium School and cannot be legally challenged.